Features
As an entrepreneur you are legally required to keep invoices, payslips, employment contracts and other administrative documents for a number of years – some even for lifetime. This obligation also applies to electronic documents.
Legal archive
Certipost offers you e-Archiving: a legal long-term archive on the internet, in which you can store all the electronic invoices and other documents you exchange via the CertiONE platform. Both the sender and the recipient can access the archived documents, if stipulated in the contract. Certipost e-Archiving uses advanced technology to guarantee the authenticity of origin and the integrity of content of the documents. The archiving service is 100% compliant with the EU directive, as well as with the national laws on the electronic archiving of invoices that apply in all member states.
Which document types?
In a word: the Certipost archiving service can be used for any document to which a legal retention period applies. An overview:
Solution
| e-HR
| e-Supply
| Inbound Invoicing
| Outbound Invoicing
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| myCertipost |
electronic payroll documents |
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| Bizmail ONEway |
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electronic invoices |
electronic invoices |
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| Bizmail Interactive |
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electronic invoices |
electronic invoices |
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| Bizconnect |
electronic payroll documents |
electronic invoices |
electronic invoices |
electronic invoices |
Long-term
Certipost e-Archiving ensures your electronic documents remain accessible online for the entire retention period, which varies depending on the document type and country.
In Belgium, for example, the term is:
- For invoices and payslips: seven years
- For employment contracts: the duration of the contract plus five years.
Cost
The Certipost e-Archiving service is chargeable for senders. Recipients using a Certipost Bizmail ONEway mailbox can consult their received invoices and payslips free of charge in this invoice archive.
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