Nijkerk, 10 May 2012
Electronic processing of entire incoming invoice flow thanks to Certipost and BancTec partnership
A recent study of Factuurwijzer in The Netherlands shows that more than half of all invoices are sent and received electronically. This implies that most companies, in practice, have to deal with electronic and paper invoices. To give companies in The Netherlands an all-in solution to process their incoming invoices, Certipost, experienced specialist in the secure electronic exchange of data, entered into a strategic partnership with BancTec. BancTec will be responsible for scanning and processing the paper invoice data.
Because in practice most companies send and receive both electronic and paper invoices, invoices are usually processed partly digitally and partly manually. However, archiving paper documents is becoming increasingly expensive. For instance, currently an electronic invoice is 57 per cent cheaper than a manual invoice with regard to outgoing invoices and even 62 per cent cheaper with regard to incoming invoices. And the manual processing of paper invoices is making it increasingly difficult to meet the stricter requirements in terms of rapid accessibility of information. New regulations for reporting and archiving complicate the management of paper invoices even further. Moreover, in many cases, electronic and paper invoices are processed in two different systems. This is not only inefficient, but also increases the chance of errors.
One electronic processing system
The aforementioned disadvantages can be remedied by processing paper invoices electronically as well. To make this possible, Certipost entered into a partnership with BancTec. Thanks to BancTec's Scan & Capture solution, paper invoices can be scanned and data can be read and validated. The integration of the Certipost and BancTec solution resulted in an all-in solution that allows companies to process the entire incoming invoice flow digitally via the Certipost electronic communication platform. Via a connector, companies can easily make a link between the Certipost platform and their accounting or ERP software. The digital data of both the electronic and paper invoices are directly booked in the client's own system in the same way. The approval and release for payment requires minimal manual intervention.
Best of both worlds
According to Gert Roeckx, CEO of Certipost, the choice for BancTec was logical: ‘To offer our clients the best possible solution, we only work with specialised partners. BancTec already has more than thirty years experience with solutions for scanning and data capturing.’
Michel van ’t Holt, General Manager BancTec Nederland: ‘Thanks to our data capture solution, data from paper invoices can be converted to instantly usable digital data that can be directly imported in the Certipost system for electronic invoice processing. In addition to the indexed content, an image of the document is archived. Thanks to this one-stop-shop worry free solution, organisations are able to cut costs, make processes more efficient and offer a better service to their customers.
BancTec is a global leader in business process outsourcing (BPO), providing financial transaction automation and document management services for organisations seeking to drive efficiency in their financial and back-office processes. Headquartered in Dallas with clients in 50 countries, BancTec leverages its proprietary technology and deep expertise to provide flexible, focused solutions across the financial services, insurance, healthcare, utility, transportation and government sectors The company operates 19 BPO centers in Europe, the United States and worldwide, using a common technology platform to deliver reliability, security, and consistently high levels of performance. For more information please go to www.banctec.nl.
Certipost is an experienced specialist in secure electronic document exchange between companies, governments and private persons all over Europe. The company was founded in 2002 and is established in Belgium with representation in the Netherlands. Many companies in various sectors, such as Philips, Etos, Overtoom, Q8, Samsung, Heineken, CSM and BCC, have been working with Certipost for electronic invoicing (e-Invoicing) and electronic document exchange in the supply chain (e-Supply) for years. Certipost has also worked on a number of Dutch digital projects such as Digipoort (document exchange between government and companies), Bouwend Nederland (between construction companies) and Vecozo (between healthcare insurers and healthcare providers). More information on www.certipost.nl.
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